Meeting Room Policy

Meeting Room Policies

 Black River Falls Public Library Small Conference Room Policy

As a community service, the Black River Falls Public Library meeting room will be made available at no cost to community groups and organizations for occasional use. This policy is intended to govern the use of the library’s meeting room in order to provide the greatest benefit to the Jackson County community while not impacting the function and interests of the library.

Library and library-sponsored programs have priority over all outside programs. Groups may be asked to reschedule if a conflict arises with a library function. Reservations may be made not more than 6 months in advance, and are subject to availability.

Groups using the meeting room are encouraged to limit meeting times to a maximum of two hours.

The meeting room will only be available during normal library hours. The meeting room is intended to be open to the public and utilized for meetings of an informational, educational, cultural, or civic nature. The sale or solicitation to buy or sell any product, merchandise or service is not permitted on library premises including the meeting room. This restriction does not apply to library or library sponsored events or activities.

The acceptance of a group’s reservation request and the content of the subsequent meeting does not constitute an endorsement of, or any opinion about, the philosophy or motives of said group or organization by the library or the City of Black River Falls.

The library, its staff, its trustees, and the City of Black River Falls do not assume any liability of any kind for any group or individual attending a meeting, including loss or damage to property.

Library staff or representatives may enter the meeting room at any time on any occasion.

Animals may not be present on library premises unless it is part of a library-sponsored program. Seeing-eye or registered assist dogs are accepted.

Groups using the meeting room are expected to leave it in a neat and orderly condition. Failure to do so may result in denial of future use. The use of alcohol and tobacco products is not allowed on library premises.

Individuals attending meetings are asked to park on city streets and not in the library parking lot.

Black River Falls Public Library Program Room Policy

As a community service, the Black River Falls Public Library program room will be made available at no cost to Jackson County based community groups and organizations for occasional use, not to exceed 4 times per year. This policy is intended to govern the use of the library’s program room in order to provide the greatest benefit to the Jackson County community while not impacting the function and interests of the library.

The room will be reserved by completing and signing the Program Room Use Agreement form attached to this policy. The request will be reviewed for policy compliance before the reservation is approved by library staff. Reservations may be made not more than 6 months in advance, and are subject to availability.

Library and library-sponsored programs have priority over all outside programs. Groups may be asked to reschedule if a conflict arises with a library function.

The program room will only be available during normal library hours. The program room is intended to be open to the public and utilized for programs of an informational, educational, cultural, or civic nature. The program room is not available for purely social functions (e.g. receptions, showers, etc.). The sale or solicitation to buy or sell any product, merchandise or service is not permitted on library premises, including the program room. This restriction does not apply to library or library sponsored events or activities.

The acceptance of a group’s reservation request and the content of the subsequent program does not constitute an endorsement of, or any opinion about, the philosophy or motives of said group or organization by the library or the City of Black River Falls.

The library, its staff, its trustees, and the City of Black River Falls do not assume any liability of any kind for any group or individual attending a program, including loss or damage to property.

Library staff or representatives may enter the meeting room at any time on any occasion.

Animals may not be present on library premises unless it is part of a library-sponsored program. Seeing-eye or registered assist dogs are accepted.

Groups using the program room are responsible for setting up and taking down tables and chairs.

Food and refreshments may be served in the program room, and all supplies must be provided by the organization. Trash should be disposed of in the containers provided. Groups using the program room are expected to leave it in a neat and orderly condition. Failure to do so may result in denial of future use. The use of alcohol and tobacco products is not allowed on library premises.

A library staff member will inspect the room after the meeting to assess whether damages have occurred. If there is any type of damage, the library staff will notify the organization immediately and the organization will pay for repairs and/or replacement. Work to repair or replace items or structure will be done by persons or companies chosen by the Library Board of Trustees.

Individuals attending programs conducted by outside groups are asked to park on city streets and not in the library parking lot.

Study Room Policy

The library provides study rooms for the purpose of quiet study and discussion.

Study rooms seat up to two people and are available on a first-come, first-served basis.

Rooms may be booked for two hours. Extensions may be granted if no one is waiting

.Individuals may reserve a room the day of in person or by calling the library

.A person must be at least 16 years of age to occupy a study room.