Meeting Room Policy

1. Purpose

A. The rooms are available to individuals or organized groups in the Library service area. Exceptions may be made by the Library Board if the Board deems extenuating circumstances are involved.

B. The meeting rooms at the Black River Falls Public Library are intended primarily for use of the library’s own programs and the library would have priority in using the rooms.

2. General Rules

A. The meeting rooms are also available for use by community and other non-profit groups for programs of an informational, educational, cultural, or civic nature, subject to this policy as established by the Black River Falls Public Library Board of Trustees at the discretion of the Library Director.

B. The fact that a group is permitted to meet at the Library does not in any way constitute an endorsement of the group’s policies or beliefs by the Library staff or Board.

C. The Library Board and staff do not assume any liability on groups or individuals attending a meeting in the Library. The following disclaimer is to be used in press releases and advertising when deemed appropriate: “The views and opinions expressed by this program do not necessarily reflect the views or policies of the Black River Falls Public Library.”

3. Reservations for Rooms/Hours Available

A. Regular library service must take precedence over all other activities and the use of the meeting room.

B. There will be no charge for non-profit use of the meeting rooms, however donations are accepted.

C. No admission may be charged by the group.

D. Refreshments may be served and shall be provided by the group. The use of alcohol and tobacco products is prohibited.

E. The Library staff will not provide assistance in setting up the meeting room.

F. The people using the room shall leave it in neat, clean, orderly condition; if not, the group/individual will be given notice that continued offense will result in denied access to the meeting room.

G. A library staff member will inspect the room after the meeting to assess whether damages have occurred. If there is any type of damage, the library staff will notify the organization immediately and the organization will pay for repairs and/or replacement. Work to repair or replace items or structure will be done by persons or companies chosen by the Library Board of Trustees.

H. The Library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the Library by any group or individual attending a meeting.
I. The meeting rooms are available during the library’s regularly scheduled hours of business.

J. Guests are asked to park on the city streets by the library rather than in the Library Parking Lot.

Meeting Room Use Agreement

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