Bylaws of the Black River Falls Public Library
The name of this organization is the Black River Falls Public Library, located in Black River Falls, Wisconsin, existing by virtue of the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and authority and assuming responsibilities delegated to, under said statute.
Board of Trustees
Section 1. Number and qualifications. The governing body of the library is composed of 7 members representing 1 from city council and 5 members at large from the City of Black River Falls as appointed by the mayor with the approval of the municipal governing body, and 1 school district representative as permitted by Statutes. Members shall be residents of the City of Black River Falls, except that not more than 2 members may be residents of other municipalities. Not more than 1 member of the municipal governing body and not more than one county supervisor may serve on the library board at the same time. Additional members may be appointed by the county chairperson with approval by the county board under Wisconsin Statute 43.60 (3).
Section 2. Term of office. The term of office of at large trustees shall be three years from May 1 following the appointment. The Board shall recommend to the appointing official that a trustee serve no more than two full consecutive terms unless recommended by the Board and approved by the appointing official to serve additional terms. A trustee who is appointed to serve an unexpired term of office, not to exceed 18 months, shall be considered to have served a full term.
Section 3. Disqualifications, vacancies. Any member who moves out of the political subdivision he/she represents shall be responsible for notifying the secretary of the Board of Trustees. Upon receipt of such notification, the position shall be declared vacant. It shall be the duty of the president to notify the appointing official of the vacancy, and by direction of the Board, suggest to the appointing official names of persons who may quality to fill the position. When any trustee fails to attend three consecutive meetings of the Board, the president shall notify the appointing authority, request disqualification of the trustee, and suggest persons qualified to fill the position.
Section 1. The officers shall be a president, and a secretary/treasurer elected from the appointed trustees at the May meeting of the Board. An officer may succeed him/herself. Vacancies in office shall be filled by vote at the next regular meeting of the board after the vacancy occurs.
Section 2. Officers shall serve a term of one year from the May meeting at which they are elected and until their successors are duly elected.
Section 3. The secretary/treasurer shall keep a true and accurate record of all the meetings of the Board, and shall perform such other duties as are generally associated with that office. The secretary/treasurer shall be disbursing officer of the Board, sign all checks drawn on the trust or endowment funds, and perform such duties as generally devolved upon the office. In absence or inability of the secretary/treasurer, the duties shall be performed by such other member of the Board or the library director as the Board may designate.
Section 1. The regular meetings shall be held each month, the date and hour to be set by the Board.
Section 2. Special meetings may be called by the secretary at the direction of the president, or at the request of the library director, or at the request of any member.
Section 3. A quorum for the transaction of business at any meeting shall consist of 5 or more members of the Board present in person.
Section 4. Parliamentary authority. Robert’s Rules of Order, latest revised edition, shall govern the parliamentary procedure of the meetings.
Section 1. Ad hoc committees. Ad hoc committees for the study of special problems will be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. Many of these committees may also include staff representatives. (Examples of ad hoc committees are long-range planning and automation.)
Section 2. All committees shall make a progress report to the Library Board at each of its meetings.
Section 3. No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.
Duties of the Board of Trustees
Section 1. Determine the policies of the library and develop the highest possible degree of operating efficiency in the library.
Section 2. Select and appoint a competent library director.
Section 3. Advise in the preparation of the budget, approve it and make sure that adequate funds are provided to finance the approved budget.
Section 4. Through the library director, supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program.
Section 5. Study and support legislation that will bring about the greatest good to the greatest number of library users.
Section 6. Cooperate with other public officials and boards and maintain vital public relations.